The challenge
Staff expense claims arrived as loose papers and ad-hoc messages.
What we built
Our Google Workspace app gives every staff member a mobile expense form with site and category dropdowns driven by a master sheet, separate category sets for local and outstation expenses, advance adjustment, and bill photo upload - bills are filed automatically in Drive folders organised by staff member and month. A configurable monthly lock date closes the previous month's entries, bringing discipline to the entire claims process.
The result
Before: loose papers and messages. Now: disciplined monthly claims.